Remote Virtual Assistant

We are currently seeking a highly organized and proactive Virtual Assistant to join our remote team at Zetaton. As a Virtual Assistant, you will play a crucial role in supporting our team and clients by efficiently managing administrative tasks and facilitating seamless communication and coordination.

Key Responsibilities:

• Schedule and coordinate meetings on platforms such as Teams or Zoom, ensuring all necessary participants are invited and all technical requirements are met.
• Create, format, and organize documents, presentations, and spreadsheets to support various projects and initiatives within the software development process.
• Develop and manage forms, surveys, and other data collection tools using platforms like Google Forms or Microsoft Forms to gather feedback and information from team members and clients.
• Assist in the coordination and scheduling of internal team meetings, including agenda creation, meeting notes, and follow-up actions to ensure efficient collaboration.
• Act as a liaison between team members and clients, scheduling and coordinating meetings, and ensuring clear communication channels are maintained.
• Manage email correspondence, prioritize incoming messages, and draft responses on behalf of team members as needed, maintaining professionalism and attention to detail.
• Provide general administrative support such as organizing files, managing calendars, and handling other ad-hoc tasks as assigned to contribute to the smooth operation of the company.

Requirements:

• Proven experience as a Virtual Assistant or relevant administrative role, preferably within a software or technology-focused environment.
• Excellent communication skills, both written and verbal, with the ability to convey technical information clearly and concisely.
• Proficiency in using online collaboration tools such as Microsoft Teams, Zoom, Google Workspace, and project management software to facilitate remote teamwork and coordination.
• Strong organizational skills with the ability to prioritize tasks effectively and meet deadlines in a fast-paced environment.
• Attention to detail and a high level of accuracy in all work, particularly when creating and managing documentation and scheduling meetings.
• Ability to work independently and take initiative to solve problems, demonstrating resourcefulness and adaptability.
• Very good command of the English language, both written and verbal, is essential for effective communication within the team and with clients/customers.
• bachelor's degree or equivalent work experience preferred, with a keen interest in technology and software development.